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University Housing / Future Residents / Accommodations for Students with Medical/Physical Conditions

Accommodations for Students with Medical/Physical Conditions

Documentation must be submitted to the Student Disability Resource Center for students for whom living in any of our housing facilities would cause significant challenges for the student due to their medical condition. These conditions would include disabilities or chronic medical conditions that substantially limit a major life activity, which may inhibit a student's ability to live in any of our housing accommodation options.

University Housing works with students who meet the following criteria:

  • The student has documented disability or chronic medical condition. Examples of the conditions that we have worked with in the past are:
    • Physical – Spinal Cord Injury, Traumatic Brain Injury, Orthopedic disabilities
    • Medical – Diabetes, Crohn’s Disease, Endocrine Disorders
    • Visual – Blindness or visual impairment
    • Hearing – Hard of Hearing or deafness
    • Temporary – Fractures, sprain or post-surgery (in these cases a temporary solution may be found to accommodate the student’s condition until they are able to heal from injury)
  • An appropriate, licensed medical professional has verified that the student’s condition. (May not be a family friend or relative of the student.)

Student should submit the Housing Contract for the applicable term. In the contract, when asked if the student may need some type of special accommodation, student should indicate, "YES".

Student must contact the Student Disability Resource Center (SDRC) to register with them through their process, and provide all medical documentation related to their housing needs to their office.

Once the student has registered with SDRC and provided the necessary documentation, SDRC will work with the Housing office to assign the student to a space that matches the student's medical needs. Requests are evaluated on a case-by-case basis with respect to sufficient documentation meeting university guidelines and addressing the impact of the disability supporting the need for housing accommodations.

Student should download and provide Guidelines for Documenting a Disability or Medical Condition information sheet to their physician as a good starting point to provide the appropriate information to SDRC.

Registration with SDRC and submission of documentation within a reasonable timeframe is necessary and must be strictly adhered to. Once housing spaces are assigned to students, fewer reasonable accommodation options may be available. As a result, registration and documentation submission should be completed as early as possible, but no later than the following dates:

  • Summer A/B - April 1
  • Summer C - May 1
  • Fall -
    • Returning residents - February 1
    • New to Housing - June 1
  • Spring - December 1

Failure to meet the timeframes noted above significantly decreases our chances of being able to provide accommodation.

Available Accommodations

  • Mobility Impairment - Most of our residence halls have wheelchair accessible rooms which include roll-in showers.
  • Deaf or Hard of Hearing - Rooms in any of our facilities can be equipped with fire alarm flashers.
  • Blind or Visually Impaired - Service animals
    • Student must notify University Housing in writing at least 30 days prior to move-in date that service animal is coming with student.
    • Service animal must be properly trained.
    • Student is responsible for dog’s care including grooming and clean-up.

Mental Health Conditions, Other Chronic Health Conditions, or Other Disabilities not mentioned above

We are unable to:

  • Provide a dust, allergen, mold, or mildew-free accommodation
  • Provide a separate low distraction living environment accommodation based solely on a diagnosis of ADHD or a learning disability
  • Assign or move a preferred roommate along with student for which special accommodations are being offered unless the roommate would otherwise be eligible for the space
  • Assign a student to a particular building or space based on proximity to classes or academic buildings
  • Provide a different bed (however, we can remove the existing bed in the room if deemed medically-necessary so that student can bring their own)
  • Accept documentation which names a specific building in which accommodation must or cannot be provided
  • Offer housing space to a student that is on our waiting list based on a disability or physical condition


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